Company Secretary & Legal Counsel
The Allianz Retire+ team were preparing to verify their PDS the “old-fashioned way”, with a manually boxed-up disclosure document, a separate index table, and supporting materials located in a collection of folders. The team were not looking forward to the frustrating administrative burden of managing all of the various documents and versions of the PDS.
Realising that the timetable for the product launch would not be met unless they used technology, the Allianz Retire+ team turned to Atticus to assist them meet their deadline. General Counsel Catherine James insists that “this deadline would not have been met using traditional manual verification methods”.
In addition to the tight timeline, Allianz Retire+ faced some major frustrations, including having multiple external advisers (nationally and internationally), who were required to verify sections of the PDS, and working from a ‘live’ PDS, with amendments being made to the PDS during the verification process.
Catherine and her team had minimal resources available to manage an extensive ‘old-fashioned’ verification process, so they “chose Atticus for its streamlined system, which could be accessed securely, anywhere and anytime” on a cost effective basis. Outsourcing the verification process to a law firm would have been significantly more expensive.
QUICK ADOPTION & EASE OF USE
After first being introduced to an Atticus workspace and receiving a demo, the Allianz Retire+ team were verifying on the platform four days later. According to the team, “Atticus’ interactive interface was incredibly easy to use”. All stakeholders were able to effortlessly pick up the system, with little or no assistance from the Atticus team.
With 16 internal and external stakeholders involved in the verification, Allianz Retire+ needed a solution that could be easily adopted by all the team members. Catherine explains that “statements were easily assigned to people, and the Allianz Retire+ legal team quickly developed verification protocols that were easily implemented in Atticus and followed by all of the verifiers”.
The live collaboration available in Atticus meant that version control was easy because everyone was verifying the same version at the same time.
CLEAR & COMPREHENSIVE REPORTING
The “easy to understand” exported reports provided the Allianz Retire+ legal and leadership teams with the ability to monitor the progress of verification, gain comfort with the process and ultimately provide appropriate reports to the Board.
STRICT VERSION CONTROL
One of the most impressive features for the Allianz Retire+ team was the way that Atticus allowed a new PDS version to be uploaded with completed verification work automatically transferred to the new version where appropriate to do so, even with a typeset design.
empowered the business
comfort in the accuracy
Technological solutions to business processes, such as Atticus, will help support the growth of Allianz Retire+. Catherine and her team “would recommend the Atticus platform to any organisation that needs to verify disclosure documents because it is an extremely efficient and cost-effective way to conduct verification”.