Head of Governance
Dexus recently undertook a complex property portfolio transaction that required the issuance of key documents for consideration of investors. In this case study, Scott Mahony, Head of Governance, describes the transaction and Dexus' wider adoption of Atticus.
It was imperative that the information contained in the documents was accurate and fully verified before being issued. The transaction was time critical. It was unlikely we would have been able to complete verification manually in the timeframe we had.
Outsourcing was an option, but I think verification is better undertaken internally. It promotes accountability. Fortunately, we had already commenced discussions with Atticus.
Atticus allowed us to seamlessly collaborate with teams in Sydney and Perth to meet our deadline.
Verification has always been important to Dexus – for our Board and our investors. Historically, verification was a fairly manual process with various Excel and PDF documents.
Supporting documents were printed, highlighted and filed for review by our Compliance team before formal approval is sought from key business leaders.
painpoints of manual verification
It worked, but it was cumbersome. Where a statement changed (and they often do), new documentary evidence needed to be sourced, copied, highlighted and checked by our Compliance team.
If you needed to refer to the verification folders for a past document – it took a lot of time to find what you needed.
We want our people focused on providing quality verification for these key documents, and given our constant focus on continuous improvement and work-place efficiencies, we needed a solution. We found Atticus.
Providing an overview of the software capabilities to our key stakeholders simply reinforced the need to go ahead with the opportunity.
I was surprised how quickly we managed to get access to the Atticus software once the agreement was signed. The training offered by the Atticus team was well received. Also - as a software offering - it’s pretty intuitive.
a good tip
Having a few internal Administrator users who are well versed in the software is really helpful when it comes to answering questions on the spot.
In the past – if we had different teams using the same document for verification, you’d have multiple copies on the verification files. With Atticus, multiple people can access and use the same document as verification.
the filtering feature
Users also like that they can quickly and easily filter a document for statements allocated to them and what’s left to be verified.
Compliance can easily test the validity and appropriateness of evidence used for verification and return any entries that require further documentary support.
Atticus was well received by everyone involved in the verification process. I received the following email from a user after the first document was verified in Atticus:
I would say that using Atticus has halved the time it takes to verify key documents. This includes the time taken for the team to verify statements through to monitoring performed by Compliance.
Atticus has allowed us to give our people a significant portion of their time back.
We now use Atticus for all Information Memoranda, Notices of Meetings, Investor Presentations, Annual and HY results.